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Remember to record and submit every incident that happens at your u3a.

Whenever an incident occurs at your u3a it is vital that an Incident Report Form is completed. An incident refers to personal injury or property damage. A form must be completed for any incident that could later result in an insurance claim. Even if you think there is unlikely to be an insurance claim, please make sure a form is completed for every incident that occurs where an individual is injured or property is damaged due to u3a activities.

Once the form is completed, please email a copy to us at This email address is being protected from spambots. You need JavaScript enabled to view it.. You must also keep a copy for your records. Incident Report Forms must be kept for a minimum of three years, regardless of whether or not an insurance claim appears likely. The Trust reports all incidents to our insurers; it is a condition of our insurance that we notify our insurers of any potential claims.

Even if your u3a thinks that an incident won't result in a claim, because the window for making a claim is three years the insurers need to know about the potential for a claim. The insurers will review the form to assess the incident and if for example, it is an incident which has resulted in serious injury, the insurers will assign a value to the claim. This is so that in the event that a claim is later submitted, the insurers have the funds available to cover it.

We've recently updated the Incident Reporting Form, which can be found in the Information and Advice section. When you need it, you can download the latest version. If you have any questions before submitting the form please email us: This email address is being protected from spambots. You need JavaScript enabled to view it.